Founded in 1894, City, University of London is a global university committed to academic excellence, with a focus on business and careers and an enviable central London location.
The city attracts around 20,000 students (over 40% at postgraduate level) from more than 150 countries and staff from over 75 countries.
In the last decade, the city has nearly tripled the proportion of its entire academic staff conducting world-leading or internationally excellent research. During that time, the city has made significant investments in its academic staff, property and infrastructure and continues to work towards realizing its vision of being a world-leading university.
The financial assistant supports the delivery of a flexible, responsive and efficient purchase-to-pay process that not only aims to provide excellent service to university colleagues and other stakeholders, but also to maintain a high level of compliance and data quality.
The job holder will be required to perform a combination of duties from the primary responsibilities (listed in the role profile) depending on the business needs and priorities set by the Purchasing and Accounts Payable Managers under the guidance of the Purchasing and Payments Manager.
Invoice processing and delivery confirmations
- Process paper and email invoices according to regulations and procedures
- Contact the responsible staff throughout the university to receive delivery confirmations
- Act as the first point of contact for suppliers regarding current orders and outstanding invoices
Payments to suppliers, employees and students
- Enter supplier invoices, credit notes and other payment requests correctly, promptly and in accordance with the agreed payment terms in SAP and/or Convera GlobalPay
- Make sure the VAT on invoices and credit notes is correct
- Make sure all payments are properly authorized and coded correctly
The successful candidate will have professional experience in purchasing, accounts payable, finance and/or service and good numeracy and analysis skills. A strong customer focus and a professional approach are essential, as is the ability to communicate effectively, both verbally and in writing. Excellent IT skills and the ability to work independently are also required.
City offers an industry-leading salary, pension and benefits system, including a comprehensive employee training and development package.
Subject to agreement, relevant Professional Services roles may be filled in a hybrid fashion. This involves a combination of weekly work on campus and at home.
If hybrid working is possible, specific agreements will be made with the successful candidate before the start date. Regardless of where colleagues work, the City, University of London premises are their primary and contractual place of work.
City, University of London is committed to promoting equality, diversity and inclusion in all activities, processes and the culture of our entire community, including staff, students and visitors.
We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, racial and ethnic origin, religion and belief, gender, sexual orientation and socio-economic background. The city operates a guaranteed job interview program for applicants with disabilities.
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